Automatic email signature rules
Give every person the right signature automatically. Set rules by department, organizational unit, or email domain, and Firma assigns the matching team signature across Google Workspace and Microsoft 365. New hires included, on day one.
How signature rules work
Set it once, and the right signature follows each person.
Set your conditions
Create a rule from attributes like department, organizational unit, email domain, or email address. Conditions combine with AND, and you can order rules by priority.
Rules run automatically
When a member joins or syncs from your directory, Firma evaluates your rules in order. The first rule that matches wins.
The right signature applies
The member lands on the matching team and gets that team's signature, deployed on Google Workspace or Microsoft 365. No manual assignment.
What you can do with rules
- Give Sales, Support, and Legal their own signatures without assigning anyone by hand
- Route by office or region using organizational unit or email domain
- New hires get the correct signature on day one, automatically
- Order rules by priority so the most specific one wins
- Works across Google Workspace and Microsoft 365
Rules are part of Firma's centralized signature management. See deployment for Google Workspace and Microsoft 365.
Email signature rules FAQ
Put every signature on autopilot
Free for up to 2 users. No credit card required.